Finally, an affordable, flexible, easy-to-implement tool to digitize and automate frontline operations, boosting productivity and governance across all your locations.
Shed the patchwork of multiple systems and non-digital ways of working for a powerful, all-in-one platform.
The world of operations performed by people in real life is largely analog. A Digital Operating System like TrustPlace facilitates the timely capture and distribution of digital information in an organization, making staff and operations more effective in an analog world. See more about the Industries we serve.
According to a new McKinsey & Co study, the benefits of digitizing frontline operations at scale are substantial:
Automate processes & daily work; standardize ways of working across locations & track results along the way
Store and organize important policies and procedures, provide digital access via our web app or tablet/smartphone mobile apps
Provide staff training materials (manuals, documents, text, images, videos) and put them in context of operational tasks
Provide detailed work instructions & checklists, allow capture of results including photos & video
Administer, schedule, and track inspections / audits to ensure processes and conditions are in compliance with standards
Provide a structured approach to tracking and managing incidents; generate and assign multiple tasks related to an incident
Collect and track important sensor data throughout the facility for 24x7 remote monitoring; trigger workflows for exception conditions
Schedule and perform maintenance tasks on equipment and facilities, provide manuals and detailed work instructions
After you decide what operational use cases and locations to deploy, think of these as the next steps to move toward digital transformation:
Using TrustPlace’s Reference Card module, structure all of your important information into Libraries and Collections. This is the backbone of your digital operations, as it contains important knowledge about how to work. This information is made up of formatted Rich Text, Images, Videos, PDFs, and other file attachments – and is indexed for search.
Reference Cards break up information into smaller, digestible “chunks” that, when published, can be searched, viewed through the Reference Card module, or routed to users in the context of their work. Some uses for Reference Cards include:
TrustPlace is designed to manage multiple locations into Properties. Each Property can be structured into Zones. This helps the organization assign Tasks to the proper area.
Use our Type system to group Properties and Zones. This way, you can identify standard ways of working for each type of Property and Zone, helping scale your operations across locations while taking into account their differences.
Use our IoT module to monitor your sensor data from equipment or other environmental conditions, taking action with our Workflow engine when conditions are out-of-bounds.
TrustPlace works the way you work. Workflows in TrustPlace consist of Checklists and Data Collection Forms, along with relevant Reference Cards. You develop your library of Workflows and then decide how you want to utilize them to manage and track your operations.
Workflows automatically generate Tasks on a recurring Time basis schedule (daily, weekly, etc.), or they can be initiated by a user using Events. For example, you can set up a Compliance Inspection as a recurring monthly task, or it can be initiated by an inspector on an as-needed basis.
Tasks are generated by the system according to how you set up your Workflows (Time or Event-based). Tasks show up on each user’s Task Dashboard, based on how you assign those tasks. Tasks have due dates and status (open, in-process, closed).
Using our Web, Smartphone, or Tablet app, staff sees the Tasks assigned to them and responds by entering information against the Checklists and Data Collection Form. They also can view the relevant Reference Cards at a glance. Our Mobile Companion has full access to the Tasks, and users can even augment their responses with camera shots from their phones.
Our Instant Messaging & Notifications module facilitates non-email communication between teams and records the history of discussions all in one place. Notifications let people know that they have been assigned to Tasks and also if the Task is overdue.
Managers of a Zone or a Property can easily view the status and results of Tasks, including status and data collected. TrustPlace also has an Activity Log so that you can see everything that has been done against a Task, including the user ID and timestamp. Everything can also be viewed across the entire organization, creating a “closed-loop” system.
We provide a Dashboard to report summary statistics on Task progress by category and different date buckets.
Finally, we offer the capability to publish public reports and workflow-enabled data collection forms (accessible by a QR code) via the TrustPlace Public Portal.